Here’s How To Increase Attendance At Your Next Event With Less Pain & Effort…

 AT LAST… A More Convenient, Pain Free, Professional, Time Saving And Cost Effective Way To Accept Registrations & Payments For Your Next Seminar, Workshop, Trade Display or Membership Event….

Dear Event & Function Organiser,

If you would like to maximise attendance at your next seminar, a simple online registration process can have a huge impact on your attendance. People are busy, constantly confronted with a barrage of information. If registering for an event is not a simple process to facilitate an immediate response, your invitation runs the risk of being left on the “to-do” list.

Getting faster responses to maximise attendance 

Do you send invitations by email, fax or post? Unless it’s a hot must go to event, often these invitations can get slowly get buried in the inbox. Quite often a so called “online registration” requires the need to download a pdf file, print it, fill it out, then wait by the fax machine to check & wait for the fax to go through. You are still left wondering if your acceptance was received.

If a payment is required, consumers have growing expectations for secure payments. Providing credit card details via email is not acceptable to most consumers. Or do you feel comfortable having your credit card number lying around on a fax on someone’s desk? And does waiting days to receive an acknowledgement by email, fax or post, reflect professionally on your organisation?

Compare that to more professionally managed invitation responses where you simply click on a link to rsvp online, fill in a few simple details, click submit and it’s done. Done! No waiting. But more importantly an attendance that otherwise could have been left on the "To Do List" awaiting attention.

With an online registration, if payments are required, the funds go directly into your bank account with real time bank transaction approvals. Completely secure with an immediate acknowledgement to your customer and no work on your behalf.

What’s The Real Cost of Turning Your Valuable Time Into A Book Keeper …

How much time would you, your PA or marketing assistant whose job it is to look after registrations be costing you? Here’s what the job probably involves. You receive registrations by phone, email or fax (and hope the writing is legible), or a  web form that emails you the details!. You enter the details into a spread sheet. If payments are involved, you process the credit card transaction. If the transaction fails, repeat the process.

Attendees would be wanting an invoice and/or be advised their attendance is confirmed, so there needs to be time set aside to correspond back to them. If it’s a free seminar, a reminder just before the event is worth the effort to maximise attendance and minimise over catering costs.

All this manual labour intensive work equates to many hours of wasted work, every day up until the event. But there is a smarter way of managing this routine but very time consuming task….

Let’s face it, there’s a lot of work involved organising a successful event. But it doesn’t have to be like that. There’s a smarter way of managing this routine but very time consuming task. And it doesn’t require hiring an expensive Professional Conference Organizer. You can still do it yourself at a fraction of the cost and free up your time to focus your valuable resources into organizing and promoting the event… tasks that build business and generate money for your organisation.

The solution is to use an online Booking Management system.

Here’s a summary of the Key Benefits you can expect with an online booking management solution:

1. Offer people booking into your event a 24 hour, quick, convenient way of registering, which means higher attendance.
2. Allow your time to be more productively diverted away from routine book keeping tasks.
3. Increase control of venue & catering costs by dynamically managing opening and closing of event sessions.
4. Reduce overheads by managing payments with real time bank transaction approvals.
5. Maximise attendance with scheduled follow up reminders.
6. Increase your professional profile & image by offering an efficient, 24 hour and convenient service that lets your customers register and pay for your events and receive immediate receipts and acknowledgements.

“….The online registration and seamless transfer to the payment gateway was an extremely beneficial, time saving tool. It saved me the time usually taken up by the tedious inputting and duplicating of registration information…” - Marianne Y. Masuda. MVENT GROUP, Redondo Beach, CA, USA

My Booking Manager has been developed by InfoTec Communications who has over 5 years specialized experience with registration and booking management projects for both national and international organisations.

InfoTec’s clients include Qantas Airways, Commonwealth Bank, Westpac Bank, SA Great, State and Local Government; Jet Connect New Zealand; and USA companies including Qantas Vacations, Jetabout North America, Fiji Tourism-America, Mvent, etc.

Here’s A Summary of What You Get With An Online Booking Management Solution

1. 24 hour information about the event or function.
2. Automatically collects registration details.
3. Manages bookings and session limits by closing full sessions and opening new sessions.
4. Provides immediate confirmation to respondents.
5. Scheduled follow up reminder to attendees just prior to the event.
6. Post event follow up survey.
7. Provides live mobile progress reports to organizers.
8. Optional multiple response mediums such as interactive phone, internet, mobile/ cell phone, etc.
9. Management console allows access by organizers to view bookings, reports and amend bookings.

“……Utilising this service has dramatically improved our productivity, saving typically up to six hours a day of our time. Reports from the management console offer us real time access to instant data and allows us the flexibility to readily segment and sort data as required….” Mark Punshon, Qantas Vacations, CA, USA

You too can make significant savings and benefits from using an on-line booking service. It’s a win-win all round. You win by having your registrations more productively managed as well as projecting a progressive profile of your company, and your customers win by having a 24 hour, efficient and convenient method of registering.

My Booking Manager offers a package designed to meet your registration and payment requirements:

“Executive” Package
Receiving event bookings becomes a breeze with the Executive Pack. If the job of collating phones calls, emails and faxes in between juggling the Excel spreadsheet is normally left to a volunteer or one of your office staff, the Executive Pack now allows you to divert that effort into more effectively organising your function to generate more business and revenue for your organisation. Provides 24 hour online bookings, immediate registration confirmation, scheduled follow up reminder to each registration, plus the ability to manage and amend bookings. Click Here for more details.

“Executive Plus” Package
The Executive Plus package takes your event management one step further by offering a number of advanced features including online payments and a post event follow up feedback questionnaire. When your event is still upper most in your attendees mind, this provides an excellent opportunity to gather valuable feedback, not only about the event which is invaluable for future planning, but a great way to gain strategic market feedback about your products or services. Click Here for more details.

Free Trial
Getting started to accept online rsvp/ registrations is easy. You could be just a few clicks away from enhancing the professional image of your organisation and freeing up your time.

Take My Booking Manager for a test run now. Click Here for a Free Trial

Get Started Now
If you are ready to start enjoying a more convenient, pain free, professional, time saving and cost effective way to accept registrations & payments for your next seminar, workshop, trade display or membership event, we can set you up ready to go. Click Here to help you get started now.

Sincerely
Chris Herrmann
CEO InfoTec Communications.
mybookingmanager.com