Planning paralysis was creeping up on Phil. Every time he looked back at what needed to be done to complete the event successfully, he found himself tinkering; changing and adding activities that did not really add any value to the event he had been tasked with managing. He had to grab hold of this project and move it along.

Once the planning is done and you have your team, a venue and a workable framework for the timetable; it’s time to get organizing. As the event manager the buck stops with you but that doesn’t mean that you have to do everything. Make sure you delegate tasks and activities effectively and you will end up being less stressed and more productive.

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We’re running a conference in three months”, said the CEO, “Find me a really good venue and make sure we don’t break the bank”. So, in around twenty words, you’ve been promoted (or demoted) to Event Manager. You may have little or no experience in this field and training is definitely on-the-job and it starts now!

Just about everyone with space to rent is into providing a venue for all types of event. You can choose from purpose built training facilities, hotels, mansions, castles, conference halls, exhibition centers, art galleries, museums, universities and colleges. You can be sure that every one will be different and will have its own particular attributes that will make it attractive for your event.

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Hey, Jack! That seminar I sent you to last week? Any chance you can give us all an overview at the team meeting?” Jack’s boss had just delivered his worst nightmare. Not only had the event been tedious and disjointed, he couldn’t find the paperwork to remind himself of the key points and his memory was not providing any brilliant clues.

Ted had been to events before where he could not get satisfactory answers to his questions and was disappointed that he could not get to grips with the theories that were being promoted.

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Ted, Alice, Pete and Rita are all attending the same seminar. They all expect to learn something, after all that’s why they are there. Trouble is they each have very individual and different ways of learning, so this seminar had better take this into account or some of them may come away disappointed.

Ted had been to events before where he could not get satisfactory answers to his questions and was disappointed that he could not get to grips with the theories that were being promoted.

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Designing the timetable for a workshop, conference, roadshow or seminar when you have never done such a thing before may seem like juggling jelly but you can take some tips from the professionals and make your event a real success.

There is nothing too technical about designing a timetable for a half-day or one-day event. All you really need to do is look at it through the eyes of the delegates.

For example a breakfast workshop might provide the following experience:

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